Administration Assistant – AECOM – Hong Kong


AECOM Administration Assistant in Shatin- N.T.- Hong Kong
Hong Kong – – Shatin- N.T.
Job Summary
Prepare and process invoices; keep track of billing and payment issues for relevant Business Lines/ Departments.
Schedule and arrange appointments- projects- functions and events
Provide general support to Purchasing and Library service team
Process incoming & outgoing mails and correspondences including invitations and informative materials
Develop and maintain good systems in document control including acknowledgement stamp- file assignment- copying- distributing and filing.
Assemble tender document for distribution to contractors
Assist in RFID system related administrative work and duties
Support all general administrative work and duties regularly
Enforce ethics and compliance policy including Third Party payment- Sub-consultancy engagement process and Gift and Entertainment policy

Minimum Requirements

A minimum of 3 years` post-qualification work experience in providing administrative support to the sizable multinational corporations ; knowledge or experience in construction industry is an advantage;

In-depth understanding of office management and daily operations

Good command of both written and spoken English and Chinese;

Good PC skills in Word- Excel- PPT- etc and CAD is a plus for candidate

A sense of accountability and strong interpersonal skills; and a proactive- resourceful- meticulous character and can work independently.

Willing to work overtime- subject to the exigency ofcompany business

Preferred Qualifications

HKCEE or HKDSE passes with core subject: Business Administration is an advantage

What We Offer

When you join AECOM- you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the
most cutting-edge and innovative projects and programs of our time- addressing
the big challenges of today and shaping the built environment for generations
to come. We ensure a workplace that encourages growth- flexibility and
creativity- as well as a company culture that champions

inclusion- diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are- how we act and what we aspire to- which comes
down to not only

delivering a better world – but working to |make amazing happen| in each
neighborhood- community and city we touch. As an Equal Opportunity Employer-
we believe in each person`s potential- and we`ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Corporate

Business Group Design and Consulting Services Group (DCS)

Country Hong Kong

Position Status Full-Time

Requisition/Vacancy No. 226078BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard
to race- color- religion- sex- national origin- sexual orientation- gender
identity- disability or protected veteran status.