Purchasing Manager – Hong Kong Tung Chung SH – Lot 38

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Job Number 19145691
Job Category Finance and Accounting
Location Hong Kong Tung Chung SH| Lot 38| 43a| Tung Chung| Hong Kong
S.A.R.| Hong Kong| Hong Kong S.A.R.
Brand Sheraton Hotels & Resorts
Schedule Full-time
Relocation? No
Position Type Management

Start Your Journey With Us
At Sheraton| we go above and beyond in everything we do. We are inspired by
our guests and one another – and are driven to make things better. We love
what we do| and we give it all we’ve got – on property and off. When guests
stay with us| it’s not just a room with a bed that they’re buying. It’s an
experience. We’re looking for someone who is ready to go beyond in everything
they do. If you are someone with a genuine drive to improve your life and the
lives of those around you| we encourage you to explore careers with Sheraton.

JOB SUMMARY

Responsible for following established procedures in ordering| receiving|
storing| distributing and payment of items. Formulates an approved vendors
list encompassing all categories.

CANDIDATE PROFILE

Education and Experience

• with Diploma / Bachelor|s Degree in Finance and Accounting or related major.

CORE WORK ACTIVITIES

Managing Work| Projects| Policies| and Standards for Purchasing Across
Departments

• Generates and provides accurate and timely results in the form of reports|
presentations| etc.

• Compiles| codes| categorizes| calculates| tabulates| audits| or verifies
information or data.

• Assures sanitation compliance.

• Assists Executive Chef in all aspects of purchasing (e.g.| Food| Beverage
and Controllable) to ensure quality and profitability.

• Orders all food and beverage based on business needs.

• Assists Executive Chef in maintaining/lower budgeted food/controllable
costs.

• Delegates and enforces first in/first out inventory rotation for all
storeroom products.

• Maintains sanitation and safety standards as specified in the brand
guidelines.

• Ensures that proper safeguards are in effect for the security of the food
and beverage storeroom assets.

• Enforces item use-up with storeroom personnel and kitchen management to keep
inventory at lowest level possible levels.

• Communicates with kitchen| restaurant management and vendors to ensure
timing of deliveries satisfies advanced food production needs.

• Checks invoice on goods received against shipment to ensure quantity|
quality| weights and purchase specifications are as ordered.

• Uses existing computer programs to perform daily and period end food and
beverage costs.

• Maintains inventory controls for proper levels| dating| rotation|
requisitions| etc.

• Completes administrative tasks on a timely basis (e.g.| C-7s| menu costing|
general office duties).

• Completes period end inventory according to Food and Beverage and Accounting
standard operation procedures.

• Calculates figures for food and beverage inventory.

• Ensures that price and product availability issues are communicated as
needed to the F & B Director and Executive Chef.

• Ensures all LSOP|s are adhered to by all employees.

• Receives and inspects all deliveries.

• Maintains an accurate controllable log and beverage perpetual

• Ensures accurate administration of all invoices| and adherence to proper
bookkeeping procedures.

Demonstrating and Applying Accounting Knowledge to Purchasing Operations

• Demonstrates knowledge of job-relevant issues| products| systems| and
processes.

• Uses computers and computer systems (including hardware and software) to
program| write software| set up functions| enter data| or process information.

• Uses relevant information and individual judgment to determine whether
events or processes comply with laws| regulations| or standards.

• Keeps up-to-date technically and applying new knowledge to your job.

Supporting Purchasing Operations

• Utilizes interpersonal and communication skills to lead| influence| and
encourage others; advocates sound financial/business decision making;
demonstrates honesty/integrity; leads by example.

• Ensure disciplinary situations are addressed in timely fashion and with
consistency.

• Ensures performance reviews are completed on a timely basis for supervisors
and non-management employees.

Maintaining Finance and Accounting Goals

• Submits reports in a timely manner| ensuring delivery deadlines.

• Ensures profits and losses are documented accurately

• Achieves and exceeds goals including performance goals| budget goals| team
goals| etc

• Develops specific goals and plans to prioritize| organize| and accomplish
your work.

• Monitors all taxes that apply| ensuring that taxes are current| collected
and/or accrued.

Additional Responsibilities

• Provides information to supervisors| co-workers| and subordinates by
telephone| in written form| e-mail| or in person.

• Analyzes information and evaluating results to choose the best solution and
solve problems.

• Interacts with kitchen staff| vendors and Executive Chef.

• Uses existing computer programs effectively to post invoices| update items
and costs.

• Attends and participates in all pertinent meetings.

• Provide direction and assistance to other organizational units regarding
accounting and budgeting policies and procedures| and efficient control and
utilization of financial resources.

• Informs and/or updates the executives| the peers and the subordinates on
relevant information in a timely manner.

Managing Discipline Work| Projects| and Policies

• Coordinates and implements accounting work and projects as assigned.

• Coordinates| implements| and follows up on audits for all areas of property
operations.

• Complies with Federal and State laws applying to operations procedures.

• Generates and provides accurate and timely results in the form of reports|
presentations| etc.

• Analyzes information and evaluates results to choose the best solution and
solve problems.

• Compiles| codes| categorizes| calculates| tabulates| audits| or verifies
information or data.

• Balances ledgers.

Supporting Property Operations

• Works with operations teams to develop an operational strategy that is
aligned with the brand’s business strategy and leads its execution.

• Reviews comment cards| guest satisfaction results and other data to identify
areas of improvement.

• Evaluates if discipline teams are meeting service needs and provides
feedback to teams.

• Participates in walk-throughs on property to ensure that all areas are well
maintained and preventative maintenance processes are in place.

• Tours building on a regular basis speaking with employees and guests to
understand business needs and assess operational opportunities.

• Reviews findings from comment cards and guest satisfaction results with
leadership team and ensures appropriate corrective action is taken.

• Works with team to put sustainable work processes and systems in place that
support the execution of the strategy.

• Reviews reports and financial statements to determine operations performance
against budget.

• Communicates a clear and consistent message regarding departmental goals to
produce desired results.

Managing and Monitoring Activities that Affect the Customer and Guest
Experience

• Provides excellent customer service by being readily available/approachable
for all customers and guests.

• Takes proactive approaches when dealing with customers and guest concerns.

• Extends professionalism and courtesy to customers and guests at all times.

• Responds timely to customer service department request.

• Ensures all team members meet or exceed all hospitality requirements.

Supporting Profitability

• Supports annual quality audits.

• Reviews financial statements| sales and activity reports| and other
performance data to measure productivity and goal achievement and to determine
areas needing cost reduction and program improvement.

Supporting Safety Standards and Work Procedures

• Implements property emergency plan.

• Provides a safe working environment in compliance with Occupational Safety
and Health Administration/MSDS.

• Implements and sustains property accident prevention programs.

• Follows property-specific recovery plans.

Additional Responsibilities

• Provides information to supervisors| co-workers| and subordinates by
telephone| in written form| e-mail| or in person.

• Demonstrates self confidence| energy and enthusiasm.

• Manages group or interpersonal conflict.

• Informs and/or updates the executives| the peers and the subordinates on
relevant information in a timely manner.

• Manages time and possesses organizational skills.

• Presents ideas| expectations and information in a concise| organized manner.

• Uses problem solving methodology for decision making and follow up.

• Makes calls if necessary.

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